Conduct Safety Audits to Make the Workplace Hum
As just about any company who’s experienced them can tell you, workplace accidents can be devastating to your company. Besides the obvious hit to the bottom line when they bring your operation to a standstill and force your company to pay a fine, the results can be even more tragic, such as when they involve serious injury or even loss of life. The number one priority of any business should be to avoid accidents, and one of the best ways to do so is to conduct periodic safety audits.
A safety audit should examine the entire work area and should cover all activities required in that workplace in order to optimize safety, to make sure everything is up to government standards and complies to the company’s safety policy.. Everything should be checked and all workers should be involved, and encouraged to put their best effort into making sure that nothing is missed.
There are obviously many ways to approach safety audits. But there are a number of elements that should be included in any workplace safety audit.
First, you need a plan. Gather all relevant company safety information, and define the scope of the audit. Then assemble an audit team to review all company policies and procedures, legislation, standards, guidelines and practice codes relevant to your workplace. Be sure the audit team is equipped with all special tools, equipment and safety gear to conduct the audit effectively and safely, and put in place escort arrangements and make sure the team familiarizes themselves with the site before the audit. The team should also know all the key role players, clarify the audit objectives and nail down the approach to be followed during the audit.
The audit team should then review all incidents and accidents that occurred during the audit period. This is an essential aspect of understanding the uncontrolled risks in the workplace they plan to audit. They will also have to review documents, interview staff and conduct physical inspections to determine whether or not all safety management system elements are correctly implemented.
A truly successful safety audit should involve every employee. While it’s true that outsiders can provide some perspective that everyday workers might miss, the workers themselves are often the best judges of what is and isn’t safe, and they will know what needs to be changed. Often, workers are reluctant to participate in such audits if they feel they are being second-guessed or their opinion isn’t being properly respected, so be sure to encourage their participation in the process, stressing the importance of the audit and putting them at ease about their participation.
The value of a safety audit is that it evaluates workplace safety in real time. And once a report is issued, take it seriously, and correct areas of weakness as soon as possible. Many times, the audit report will recommend more comprehensive training and this should be scheduled quickly.
No company can sit on its record when it comes to safety, and periodic audits should be part of your overall safety strategy. Without a regular check of your system, weaknesses will develop and the likelihood of an accident will increase greatly.
Tags: Due Diligence, health and safety training, injury, Occupational Health and Safety Act, Ontario Ministry of Labour, Safety, Worker Safety, workplace accident, workplace safety
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